RFQ (Request for Statement of Interest and Qualifications) for Customized Database Application - Barton Springs/Edwards Aquifer Conservation District

Request for Statement of Interest and Qualifications
Customized Database Application
Submit no later than 5:00 p.m. CDT, August 12, 2022

RFQ – Customized Database Application (PDF Version)

The Barton Springs/Edwards Aquifer Conservation District (District) is soliciting statements of interest and qualifications for developing a database (application software) that is customized to meet the needs of the District. The District’s database, currently a customized version of MS-Access, needs to accommodate a relatively complex permitting scheme, additional data that are associated with monitoring wells (i.e., wells without production permits), and a public-facing dashboard that provides a visual representation of well location and relevant data. The District’s requirements of a new database go beyond these basic needs. The expectation is that a core database application of the chosen contractor will be customized to serve the District’s needs.

The intent of this solicitation is to enter into a contract for the development of a database and the provision of hosting and maintenance services on an ongoing and annual basis.

Interested parties are asked to submit a brief statement of interest, qualifications, and experience (SOQs), not to exceed ten pages, to the District by 5:00 p.m. CDT, August 12, 2022. The SOQs should include a description of relevant project-based experience conducted by the offeror; specification of the individual(s) who will most likely be performing the work and a paragraph summary for each that summarizes individual qualifications and experience; and any other information that the offeror deems relevant to coordinating this review.

Generally, the District intends to follow the Texas Professional Services Procurement Act and District Purchasing Policy in soliciting, evaluating, and negotiating the services, without regard to whether these particular services are subject to that Act and Policy. On the basis of the information provided by the offerors under this solicitation, the District will evaluate and develop a short list of candidates; conduct interviews as necessary; determine the order of the best qualified offerors for the District for this particular work; and then will negotiate mutually acceptable terms for the proposed contract with the best qualified offer, or if necessary, the next best qualified offeror. The District will contract with the successful offering individual, group, or company for work to be completed, ideally, within six months.

The District intends to complete negotiations, if possible, with its selected contractor in time for the monthly Board of Directors meeting on September 8, 2022, where approval of the new contract will be requested. Work will be expected to begin immediately thereafter.

The SOQs can be sent to:
Barton Springs/Edwards Aquifer Conservation District
Attn: SOQ Solicitation
1124 Regal Row
Austin, TX 78748

Or digitally to: bseacd@bseacd.org (Subject: Database SOQ)

Any questions about this solicitation should be submitted in writing and digitally to bseacd@bseacd.org. The District in its sole discretion may choose to respond only to the questioning entity or to post such questions and response to be available to all potential offerors via the District website.